Members of a room can see the room’s member list, but only room owners can manage room membership.
To open the room member list:
Do one of the following:
On the room’s home page, click the Members link.
Open the Membership tab of room properties (Properties: Membership).
Columns in the room member list are as follows:
Name: the name of the group or member.
Role: distinguishes owners vs. contributors.
State: shows whether members have working accounts in the repository.
Description: email addresses for users, descriptions for groups.
Group: visible when the Show Groups checkbox is selected. If a member is not explicitly added to room, this column shows the group that grants the member membership. (There might be multiple groups, but only the first in alphabetical order is shown.)
To see the members of a group, click its name. To go back “up,” use the navigation path above the group member list.
To add repository members to a room:
On the room’s Properties: Membership tab, click Add.
In the first dialog box, use the standard member picker to locate and select the repository members, groups, and roles that you want to add to the room’s member list. Click OK to go to the next step of assigning a role to the selected members. (Clicking Cancel returns to the Membership tab.)
In the second dialog box, pick the role (Contributor or Owner) you want the new members to have. Click OK to assign the role and return to the Membership tab. (Clicking Cancel returns to the member-picking dialog box.)
To remove members from a room:
On the room’s Properties: Membership tab, click Remove to open the Choose Members: Room Members tab, which lists room members, including local groups, only.
In the left-hand pane, locate and select the room members, groups, and roles that you want to remove from the room’s member list.
With the members selected, click
to add them to the right-hand pane.Click OK to remove the members in the right-hand pane from the room’s member list. You return to the Properties: Membership tab. Members removed from a room are also removed from all local groups in the room.
Keep in mind that room members you remove remain repository members even if they are removed from a room
To change local members’ roles:
On the room’s Properties: Membership tab, click Change Role.
In the first dialog box, use the standard member picker to locate and select the room members and groups for whom you want to change roles. Click OK to go to the next step of assigning a new role to the selected members. (Clicking Cancel returns to the Membership tab.)
In the second dialog box, pick the role (Contributor or Owner) you want the members to have. Click OK to assign the role and return to the Membership tab. (Clicking Cancel returns to the member-picking dialog box.)
To create a new local group:
On the room’s Properties: Membership tab, click New Group to open the Create New Room Group tab.
Type a name for the group (required). The name must be unique among local group names in the room.
Optionally, type a plain text description for the group.
Click OK to create the group and return to the room’s member list.
A local group is owned by the room’s Owners group (even if removed from the room). Therefore, it can be used in ACLs of governed objects only.
To edit the properties of a local group:
Open the room’s Properties: Membership tab.
Click
in the row with the group’s name to open the Info tab.Modify group properties as desired, and then click OK to implement your changes.
To add room members to a local group:
On the room’s Properties: Membership tab, click the name of the group whose membership you want to modify. The group’s member list opens.
On the group member list page, click Add. A page for locating room members opens.
In the left-hand pane, locate and select the room members, groups, and roles that you want to add to the group.
With the members selected, click
to add them to the right-hand pane.Click OK to add the members and return to the group’s member list.
To remove a local group from a room:
On the room’s Properties: Membership tab, click Remove to open the Choose Members: Room Members tab, which lists room members, including local groups, only.
In the left-hand pane, locate and select the groups that you want to remove from the room’s member list.
With the groups selected, click
to add them to the right-hand pane.Click OK to remove the groups in the right-hand pane from the room’s member list. You return to the Properties: Membership tab. Members removed from a room are also removed from all local groups in the room.
To remove a local group from a room:
On the room’s Properties: Membership tab, click Remove to open the Choose Members: Room Members tab, which lists room members, including local groups, only.
In the left-hand pane, locate and select the groups that you want to remove from the room’s member list.
With the groups selected, click
to add them to the right-hand pane.Click OK to remove the groups in the right-hand pane from the room’s member list. You return to the Properties: Membership tab. Members removed from a room are also removed from all local groups in the room.
Keep in mind that when you remove a local group from a room, the group is effectively deleted from the repository. This is unlike room members, who remain repository members even if they are removed from a room.
When a local group is removed from a room, its own member list is emptied and it ceases to appear in member lists and member pickers. It also ceases to appear on the list for setting accessors on the Room Properties: Options tab, under Accessors for newly added objects. It remains listed on any ACLs it is already on, but its name shows that it has been "deleted." It continues to be owned by the room Owners group, keeping it secure. The built-in local groups (Owners and Contributors) cannot be removed and therefore do not appear on the Remove dialog.