You can create a room anywhere in a repository that a folder can be created. To use the New Room wizard to create a room, you must have the following:
Permission to create objects in the intended location
CREATE GROUP privilege at the repository administration level (for adding user groups to the repository member list)
In repositories with versions earlier than 5.3 SP2, , you can only create a room at the top level of a cabinet.
To create a room:
Navigate to where you want to create a room.
Do one of the following, depending on the options available:
Click New Room.
If the menu bar is available, select File>New>Room.
In the Create tab of the New Room wizard, enter the following:
Name (required): The name of the new room. The name must be unique among the names of other objects in the same cabinet.
Welcome message (optional): In the rich-text editing window, create a message that will appear below the navigation path on the room’s home page.
Subscribe to the room if you want to by checking the Subscribe to this room option (click [+] Show Options if necessary to view the option).
You can either continue to another tab, or click Finish to complete the wizard.
Pick the room’s members. You can do this now, or after the room is created.
The Choose Owners tab provides the usual Webtop controls for selecting the repository users, groups, or roles (from the left-hand pane) that you want in the room’s Owners role (listed in right-hand pane). You can add or remove members in this role later. As the room’s creator, you automatically become an owner.
On the Choose Contributors tab, pick the repository users, groups, or roles that you want in the room’s Contributors role. You can add or remove members in this role later.
Pick the room’s options. You can do this now, or after the room is created.
Rights to remove governing Decide who can remove the governing relationship that the room has over objects belonging to the room, either room owners only, or any room member (contributors as well as owners).
Room Banner Decide whether your room has an identifying graphic that appears across the top of pages throughout the room. To specify a custom banner, select the checkbox labeled Use Custom Banner. Pick the graphic file (.gif, .jpg, .jpeg, or .png format, no more than 36 pixels tall) that will upload to the room when you click Finish to complete the wizard.
You can remove a room’s graphic by editing the room’s properties, clearing the Use Custom Banner checkbox, and clicking OK to put your change into effect.
Accessors for newly added objects Set up the permissions to add to an object when it becomes governed by the room. A chart lists which permissions will be granted each local group. Each row in the chart shows the name and current settings of one group, with an Edit button leading to an editing dialog. The chart initially shows the two built-in groups, Contributors and Owners. The default setting for Contributors is RELATE, Run Procedure, Change Location. The default setting for Owners is DELETE, Run Procedure, Change Location. After room creation, if additional room-level groups are created, the chart also lists these groups, with initial permission of NONE, and no extended permissions.
The room creator can change the setting for any group by clicking Edit in its row to open the Set Access Permissions: For new objects added to the room dialog box, which contains the usual Webtop controls for setting permissions.
To complete the New Room wizard, click Finish to create the room. Or, to exit the wizard without creating a room, click Cancel.