Checking in a file

When a file is versioned upon checkin, its renditions, including any thumbnail renditions, are not maintained with the new version of the file. The renditions remain with the previous version. However, depending on your setup, a PDF rendition request is automatically submitted if you check in your file as the same version and a PDF rendition already exists.

When a file is versioned upon checkin, its relationship to any parent document is not maintained, unless the parent document is checked in as a new version as well.

If you are prompted to accept Documentum or Java applets, do so. Read prompts carefully.

To check in a file:

  1. Navigate to the locked file.

  2. Do one of the following, depending on the options available:

    • On the file’s line item, click Checkin.

    • Select the file’s checkbox. (To check in several files at once, select each file’s checkbox). Select File>Check In.

  3. If Webtop cannot locate the file on your computer, you are prompted to locate the file. Browse to locate the file.

  4. If prompted for checkin information, enter information as desired.

    Checkin information varies depending on your organization’s setup. Checkin information might include the following:

    • Save as

      This sets the version number. Selecting the same version number overwrites the original file with the new version.

    • Version label

      This lets you label the updated version.

    • Retain Lock

      This saves the updated file to the repository but keeps the file checked out in your name.

    • Make this the current version

      This makes the updated file the current version.

    • Keep a local copy after check in

      This retains a copy of the file on your local machine. But you no longer have the file checked out, and any changes you make to the local copy have no effect on the file in the repository.

    • Check in from file

      This replaces the repository file with a file you choose.

  5. If you are checking in just one file, click OK.

  6. If you are checking in several files, use the Next button to enter checkin information for each file, or, optionally, you can click Finish to apply the current page’s checkin information to all remaining files in the group.